CoC Guidance and Further Information

Change of Circumstance (CoC) User Guide

COC USER GUIDE MINI

CoC User Guide

The CoC User Guide provides a full and comprehensive guide for all CoC functionality within the Student Information Service (SIS). This User Guide contains a mixture of step by step guidance on completing business to business interactions and the policy which surrounds it.

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Change of Circumstances (CoC) Service Quick Guides

pre lia transf app cor qg

Pre Liability Transfer for Application Corrections CoC Quick Guide

This quick guide will give you step by step instruction on how to create a Pre Liability Transfer CoC to correct an application in the Student Information Service (SIS).

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Post Liability Transfer for Application Corrections CoC Quick Guide

This quick guide will give you step by step instruction on how to create a Post Liability Transfer CoC to correct an application in the Student Information Service (SIS).

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FEECHANGEQG

Fee Change CoC Quick Guide

This quick guide will give you step by step instruction on how to create a Fee CoC in the Student Information Service (SIS).

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Part Time Fee Change CoC Quick Guide

This quick guide will give you step by step instruction on how to create a Part Time Fee Change CoC in the Student Information Service (SIS).

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Internal transferqg

Internal Transfer CoC Quick Guide

This quick guide will give you step by step instruction on how to create an Internal Transfer CoC in the Student Information Service (SIS).

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Transfer In CoC Quick Guide

This quick guide will give you step by step instruction on how to create a Transfer In CoC in the Student Information Service (SIS).

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Suspension CoC Quick Guide

This quick guide will give you step by step instruction on how to create a Suspension CoC in the Student Information Service (SIS).

resumption

Resumption CoC Quick Guide

This quick guide will give you step by step instruction on how to create a Resumption CoC in the Student Information Service (SIS).

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repetition qg

Repetition CoC Quick Guide

This quick guide will give you step by step instruction on how to create a Repetition CoC in the Student Information Service (SIS).

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Withdrawal CoC Quick Guide

This quick guide will give you step by step instruction on how to create a Withdrawal CoC in the Student Information Service (SIS).

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mode switchers qg

Mode Switchers CoC Quick Guide

This quick guide will give you step by step instruction on how to create a Transfer CoC to change a student’s mode of study in the Student Information Service (SIS).

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Additional Information & Guidance

paper coc

Paper CoC Form

A copy of the paper CoC Form is available to download. These should be submitted for SAAS students and 'Old Style' Part Time (PTG1) students only, all other CoCs should be submitted through the HE Portal. (except Fee Waiver CoCs).

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CoC Date Guidance

The CoC Date Guidance document provides details on what dates to use in certain categories of Change of Circumstance.

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CoC User Access

Any user access requests for the CoC Service should be forwarded to the HEP Services Team

CoC XML File Import

In order to assist Higher Education Providers in submitting a large number of CoCs, users can submit upto 500 notifications at the same time, covering all categories, via an XML bulk upload file. In order to aid Higher Education Providers in developing an XML File for the upload facilty we have a Bulk CoC XML File Technical Specification available on request.

Schema Version 4.0 is the most recently issued version offered for the XML file import and full details are available in the change of Circumstance File Upload Technical Specification version 9.0. For a copy of this technical specification as well as further details on the XML file upload, please contact the HEP Services Team.

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